Your documents already contain many of the answers your business needs. The real challenge is finding the right information quickly and turning it into something useful.
Developed by OneSolutions, OneS AI works with M-Files to help teams access, understand and use their internal knowledge more efficiently.
Less searching
Users reach useful information more quickly.
More context
M-Files keeps documents connected to their business context.
OneSolutions expertise
The solution is configured according to your documents, processes and users.
What is OneS AI?
OneS AI is an artificial intelligence solution developed by OneSolutions to help organisations get more value from the information managed in M-Files.
Instead of manually opening and reading multiple documents, users can express what they need more directly. OneS AI helps them identify the relevant information available within their authorised document environment.
The objective is not to add another isolated tool. OneSolutions combines OneS AI with the metadata, document structure, workflows and access rules already managed in M-Files.
Traditional document search or OneS AI: what changes?
OneS AI does not replace M-Files. It improves the way users interact with the information structured and secured within the platform.
| Criterion | Traditional search | With OneS AI and M-Files |
|---|---|---|
| Starting point | The user searches for a file, folder or keyword. | The user expresses a question or information need. |
| Search time | Several documents may need to be opened and reviewed. | Relevant information can be identified more quickly. |
| Long documents | Manual reading may take significant time. | OneS AI helps locate useful elements in accessible documents. |
| Business context | The user may need to reconstruct the document’s context. | M-Files metadata preserves the business context. |
| Knowledge sharing | Information may depend on someone knowing the correct location. | Knowledge becomes easier for authorised users to access. |
| Configuration | Search methods are generally the same for every user. | OneSolutions adapts OneS AI to the organisation’s processes, documents and objectives. |
From your M-Files documents to usable information
What OneS AI can improve every day
Reduce time spent browsing folders and lengthy documents.
Make information contained in business documents easier to use.
Help teams recover the context of a project or case.
Reduce manual research and accelerate the preparation of answers.
Make useful knowledge available across authorised departments.
Use existing documents and information more effectively.
Where can OneS AI be used?
Contracts and legal
Locate clauses, dates, commitments and important information.
Finance
Find information in invoices, supporting documents and financial records.
Human resources
Access authorised policies, procedures and HR documents.
Quality
Consult procedures, instructions and applicable versions.
Project management
Retrieve decisions, deliverables and key project information.
Internal support
Access guides, operating procedures and shared knowledge.
by OneSolutions AI-powered information management with M-Files
More than AI: a solution adapted to your organisation
OneS AI is developed and implemented by OneSolutions. Our objective is not simply to add artificial intelligence to your document environment, but to create relevant and secure use cases for your teams.
As a certified M-Files partner, OneSolutions combines document management expertise, technical integration and business process knowledge.
Our experts analyse your documents, processes, access rules and user requirements before configuring OneS AI within your M-Files environment.
- Analysis of your documents and information flows
- Identification of valuable OneS AI use cases
- Configuration aligned with your M-Files environment
- Integration with your existing business systems
- Management of access rights and information governance
- User training and adoption support
- Continuous optimisation and ongoing assistance
FAQ about OneS AI, M-Files and OneSolutions
Who developed OneS AI?
OneS AI was developed by OneSolutions to help organisations access and use the information managed in M-Files more efficiently.
Does OneS AI replace M-Files?
No. OneS AI complements M-Files by making document information easier to access and use.
Can OneS AI be adapted to our processes?
Yes. OneSolutions analyses your documents, processes and objectives before configuring the solution.
Which documents can be used?
Use cases may include contracts, procedures, invoices, HR documents, project files and quality documentation, depending on the configuration and access rights.
Why work with OneSolutions?
OneSolutions combines M-Files expertise, business process knowledge, technical integration, configuration, training and ongoing support.
Discover what OneS AI can do for your organisation
Talk to a OneSolutions expert to identify the most relevant OneS AI and M-Files use cases for your documents, processes and teams.
Talk to our OneS AI expert
