{"id":93695,"date":"2026-10-07T08:05:00","date_gmt":"2026-10-07T06:05:00","guid":{"rendered":"https:\/\/onesolutions.io\/?p=93695"},"modified":"2026-10-16T16:20:37","modified_gmt":"2026-10-16T14:20:37","slug":"gestion-documentaire-mfiles-onesolutions","status":"publish","type":"post","link":"https:\/\/onesolutions.io\/fr-ch\/gestion-documentaire-mfiles-onesolutions\/","title":{"rendered":"M-Files : pourquoi classer les documents par contexte plut\u00f4t que par dossier ?"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"93695\" class=\"elementor elementor-93695\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-7294ee0 e-flex e-con-boxed e-con e-parent\" data-id=\"7294ee0\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-e59ff9b elementor-widget elementor-widget-html\" data-id=\"e59ff9b\" 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25px;\r\n  border-radius:25px;\r\n  background:linear-gradient(135deg,#b92d3d,#d7384a);\r\n  color:#fff;\r\n  text-align:center;\r\n}\r\n.os-cta h2{color:#fff;margin-bottom:15px}\r\n.os-cta p{max-width:720px;margin:0 auto 27px}\r\n.os-button{\r\n  display:inline-block;\r\n  padding:15px 24px;\r\n  border-radius:50px;\r\n  background:#fff;\r\n  color:var(--red)!important;\r\n  font-weight:900;\r\n  text-decoration:none;\r\n}\r\n@media(max-width:850px){\r\n  .os-grid-4,.os-grid-3{grid-template-columns:1fr 1fr}\r\n  .os-context,.os-partner{grid-template-columns:1fr}\r\n  .os-flow{grid-template-columns:1fr;gap:15px}\r\n  .os-step{display:grid;grid-template-columns:50px 1fr;text-align:left;gap:14px}\r\n  .os-icon{grid-row:1\/3;margin:0}\r\n  .os-step:not(:last-child):after{left:37px;top:45px;width:2px;height:35px}\r\n}\r\n@media(max-width:600px){\r\n  .os-mfiles{font-size:16px}\r\n  .os-container{width:calc(100% - 28px)}\r\n  .os-section{padding:50px 0}\r\n  .os-intro-box{padding:23px}\r\n  .os-grid-4,.os-grid-3,.os-grid-2,.os-meta{grid-template-columns:1fr}\r\n  .os-context{gap:20px}\r\n  .os-red-box{padding:24px;font-size:20px}\r\n  .os-hub{grid-template-columns:1fr;padding:20px}\r\n  .os-hub .os-center{grid-column:1;grid-row:auto;width:100%}\r\n  .os-tree{padding:21px}\r\n  .os-tree div:nth-child(2){padding-left:15px}\r\n  .os-tree div:nth-child(3){padding-left:30px}\r\n  .os-tree div:nth-child(n+4){padding-left:45px}\r\n  .os-cta{padding:42px 20px}\r\n}\r\n<\/style>\r\n\r\n<section class=\"os-intro\">\r\n  <div class=\"os-container\">\r\n    <span class=\"os-label\">Gestion documentaire<\/span>\r\n\r\n    <div class=\"os-intro-box\">\r\n      <p class=\"os-lead\">\r\n        <strong>Arborescences interminables, versions multiples et fichiers\r\n        enregistr\u00e9s au mauvais endroit :<\/strong> le probl\u00e8me ne vient pas\r\n        toujours des utilisateurs. Il vient parfois de la logique de\r\n        classement elle-m\u00eame.\r\n      <\/p>\r\n\r\n      <p>\r\n        Avec M-Files, un document n\u2019est plus retrouv\u00e9 gr\u00e2ce \u00e0 son emplacement,\r\n        mais gr\u00e2ce \u00e0 ce qu\u2019il repr\u00e9sente : un client, un projet, un contrat,\r\n        un statut ou une date.\r\n      <\/p>\r\n    <\/div>\r\n\r\n    <div class=\"os-grid-4\">\r\n      <div class=\"os-card\">\r\n        <h3>Dossiers complexes<\/h3>\r\n        <p>Les sous-dossiers se multiplient avec la croissance.<\/p>\r\n      <\/div>\r\n\r\n      <div class=\"os-card\">\r\n        <h3>Recherche lente<\/h3>\r\n        <p>Il faut conna\u00eetre le chemin exact du document.<\/p>\r\n      <\/div>\r\n\r\n      <div class=\"os-card\">\r\n        <h3>Doublons<\/h3>\r\n        <p>Le m\u00eame fichier est copi\u00e9 \u00e0 plusieurs endroits.<\/p>\r\n      <\/div>\r\n\r\n      <div class=\"os-card\">\r\n        <h3>Mauvaises versions<\/h3>\r\n        <p>Les \u00e9quipes ne savent plus quel fichier utiliser.<\/p>\r\n      <\/div>\r\n    <\/div>\r\n  <\/div>\r\n<\/section>\r\n\r\n<section class=\"os-section os-soft\">\r\n  <div class=\"os-container\">\r\n    <span class=\"os-label\">Les limites des dossiers<\/span>\r\n\r\n    <h2>Le classement traditionnel atteint vite ses limites<\/h2>\r\n\r\n    <p>\r\n      Le classement par dossiers fonctionne lorsque le volume de documents\r\n      reste limit\u00e9. Mais \u00e0 mesure que l\u2019entreprise grandit, les arborescences\r\n      deviennent plus complexes : dossiers, sous-dossiers, ann\u00e9es, clients,\r\n      projets et types de documents se multiplient.\r\n    <\/p>\r\n\r\n    <p>\r\n      Un contrat peut pourtant appartenir \u00e0 la fois \u00e0 un client, \u00e0 un projet,\r\n      \u00e0 une ann\u00e9e et \u00e0 un service. O\u00f9 faut-il l\u2019enregistrer ? Cette logique\r\n      entra\u00eene souvent des doublons, plusieurs versions et une perte de temps.\r\n    <\/p>\r\n\r\n    <div class=\"os-tree\">\r\n      <div><strong>Documents<\/strong><\/div>\r\n      <div><strong>Clients<\/strong><\/div>\r\n      <div><strong>2026<\/strong><\/div>\r\n      <div>Contrat_v1.docx<\/div>\r\n      <div>Contrat_v2.docx<\/div>\r\n      <div>Contrat_final_final.docx<\/div>\r\n    <\/div>\r\n\r\n    <p class=\"os-note\">\r\n      L\u2019enjeu n\u2019est pas seulement de stocker les documents, mais de pouvoir\r\n      retrouver rapidement la bonne information.\r\n    <\/p>\r\n  <\/div>\r\n<\/section>\r\n\r\n<section class=\"os-section\">\r\n  <div class=\"os-container\">\r\n    <span class=\"os-label\">L\u2019approche M-Files<\/span>\r\n\r\n    <h2>On ne cherche plus o\u00f9 le document est stock\u00e9<\/h2>\r\n\r\n    <p>\r\n      Avec une arborescence traditionnelle, la question est :\r\n      <strong>\u00ab Dans quel dossier le document a-t-il \u00e9t\u00e9 enregistr\u00e9 ? \u00bb<\/strong>\r\n      Avec M-Files, les documents sont organis\u00e9s selon leur contexte et les\r\n      informations qui les d\u00e9crivent.\r\n    <\/p>\r\n\r\n    <div class=\"os-context\">\r\n      <div class=\"os-document\">\r\n        <div class=\"os-file\">\u25a4 &nbsp; Contrat_ABC.docx<\/div>\r\n\r\n        <div class=\"os-meta\">\r\n          <div><small>Client<\/small><strong>ABC SA<\/strong><\/div>\r\n          <div><small>Projet<\/small><strong>Impl\u00e9mentation ERP<\/strong><\/div>\r\n          <div><small>Type<\/small><strong>Contrat<\/strong><\/div>\r\n          <div><small>Statut<\/small><strong>Approuv\u00e9<\/strong><\/div>\r\n          <div><small>Date<\/small><strong>12.09.2026<\/strong><\/div>\r\n          <div><small>Service<\/small><strong>Finance<\/strong><\/div>\r\n        <\/div>\r\n      <\/div>\r\n\r\n      <div class=\"os-red-box\">\r\n        On passe de la logique \u00ab O\u00f9 est mon document ? \u00bb \u00e0\r\n        \u00ab Que sais-je sur mon document ? \u00bb\r\n      <\/div>\r\n    <\/div>\r\n  <\/div>\r\n<\/section>\r\n\r\n<section class=\"os-section os-soft\">\r\n  <div class=\"os-container\">\r\n    <span class=\"os-label\">Comparatif<\/span>\r\n\r\n    <h2>Dossier ou contexte : quelle diff\u00e9rence ?<\/h2>\r\n\r\n    <div class=\"os-table-wrap\">\r\n      <table class=\"os-table\">\r\n        <thead>\r\n          <tr>\r\n            <th>Crit\u00e8re<\/th>\r\n            <th>Classement par dossiers<\/th>\r\n            <th>Classement par contexte avec M-Files<\/th>\r\n          <\/tr>\r\n        <\/thead>\r\n\r\n        <tbody>\r\n          <tr>\r\n            <td>Organisation<\/td>\r\n            <td>Le document est rang\u00e9 dans un emplacement pr\u00e9cis.<\/td>\r\n            <td>Il est associ\u00e9 au client, au projet, au type et au statut.<\/td>\r\n          <\/tr>\r\n\r\n          <tr>\r\n            <td>Recherche<\/td>\r\n            <td>Il faut conna\u00eetre le dossier ou le sous-dossier.<\/td>\r\n            <td>Le fichier est retrouv\u00e9 gr\u00e2ce aux informations connues.<\/td>\r\n          <\/tr>\r\n\r\n          <tr>\r\n            <td>Flexibilit\u00e9<\/td>\r\n            <td>Un fichier poss\u00e8de un emplacement principal.<\/td>\r\n            <td>Un document appartient \u00e0 plusieurs contextes sans \u00eatre copi\u00e9.<\/td>\r\n          <\/tr>\r\n\r\n          <tr>\r\n            <td>Doublons<\/td>\r\n            <td>Plusieurs copies peuvent \u00eatre cr\u00e9\u00e9es.<\/td>\r\n            <td>Une version unique est accessible depuis plusieurs vues.<\/td>\r\n          <\/tr>\r\n\r\n          <tr>\r\n            <td>\u00c9volution<\/td>\r\n            <td>L\u2019arborescence devient difficile \u00e0 maintenir.<\/td>\r\n            <td>La structure \u00e9volue selon les besoins de l\u2019entreprise.<\/td>\r\n          <\/tr>\r\n        <\/tbody>\r\n      <\/table>\r\n    <\/div>\r\n  <\/div>\r\n<\/section>\r\n\r\n<section class=\"os-section\">\r\n  <div class=\"os-container\">\r\n    <span class=\"os-label\">Un document, plusieurs usages<\/span>\r\n\r\n    <h2>Un m\u00eame document peut appartenir \u00e0 plusieurs contextes<\/h2>\r\n\r\n    <p>\r\n      Un contrat fournisseur peut \u00eatre associ\u00e9 simultan\u00e9ment \u00e0 un fournisseur,\r\n      \u00e0 un projet, \u00e0 une soci\u00e9t\u00e9 et \u00e0 un statut. Ces informations deviennent\r\n      des m\u00e9tadonn\u00e9es permettant de retrouver le document sans cr\u00e9er plusieurs\r\n      copies.\r\n    <\/p>\r\n\r\n    <div class=\"os-hub\">\r\n      <div><strong>Projet<\/strong><br>Impl\u00e9mentation ERP<\/div>\r\n      <div><strong>Fournisseur<\/strong><br>ABC Supplier<\/div>\r\n      <div class=\"os-center\">Contrat<\/div>\r\n      <div><strong>Soci\u00e9t\u00e9<\/strong><br>OneSolutions<\/div>\r\n      <div><strong>Statut<\/strong><br>Approuv\u00e9<\/div>\r\n    <\/div>\r\n\r\n    <div class=\"os-grid-3\">\r\n      <div class=\"os-card\">\r\n        <span class=\"os-number\">1<\/span>\r\n        <h3>Recherche plus rapide<\/h3>\r\n        <p>Retrouvez le fichier depuis un client, un projet ou une date.<\/p>\r\n      <\/div>\r\n\r\n      <div class=\"os-card\">\r\n        <span class=\"os-number\">2<\/span>\r\n        <h3>Une version unique<\/h3>\r\n        <p>Chaque collaborateur acc\u00e8de au m\u00eame document de r\u00e9f\u00e9rence.<\/p>\r\n      <\/div>\r\n\r\n      <div class=\"os-card\">\r\n        <span class=\"os-number\">3<\/span>\r\n        <h3>Moins de doublons<\/h3>\r\n        <p>Le document appara\u00eet dans plusieurs contextes sans \u00eatre copi\u00e9.<\/p>\r\n      <\/div>\r\n    <\/div>\r\n  <\/div>\r\n<\/section>\r\n\r\n<section class=\"os-section os-soft\">\r\n  <div class=\"os-container\">\r\n    <span class=\"os-label\">Cycle documentaire<\/span>\r\n\r\n    <h2>Version, validation et acc\u00e8s : mieux contr\u00f4ler les documents<\/h2>\r\n\r\n    <p>\r\n      La gestion documentaire doit garantir que les collaborateurs acc\u00e8dent \u00e0\r\n      la bonne version, au bon moment et avec les bons droits.\r\n    <\/p>\r\n\r\n    <div class=\"os-flow\">\r\n      <div class=\"os-step\">\r\n        <span class=\"os-icon\">1<\/span>\r\n        <b>Document re\u00e7u<\/b>\r\n        <small>Le fichier entre dans le processus.<\/small>\r\n      <\/div>\r\n\r\n      <div class=\"os-step\">\r\n        <span class=\"os-icon\">2<\/span>\r\n        <b>Contexte ajout\u00e9<\/b>\r\n        <small>Client, projet, type, date ou statut.<\/small>\r\n      <\/div>\r\n\r\n      <div class=\"os-step\">\r\n        <span class=\"os-icon\">3<\/span>\r\n        <b>Validation<\/b>\r\n        <small>Le document suit le workflow d\u00e9fini.<\/small>\r\n      <\/div>\r\n\r\n      <div class=\"os-step\">\r\n        <span class=\"os-icon\">4<\/span>\r\n        <b>Document approuv\u00e9<\/b>\r\n        <small>La bonne version devient la r\u00e9f\u00e9rence.<\/small>\r\n      <\/div>\r\n\r\n      <div class=\"os-step\">\r\n        <span class=\"os-icon\">5<\/span>\r\n        <b>Information accessible<\/b>\r\n        <small>Les utilisateurs autoris\u00e9s la retrouvent.<\/small>\r\n      <\/div>\r\n    <\/div>\r\n  <\/div>\r\n<\/section>\r\n\r\n<section class=\"os-section\">\r\n  <div class=\"os-container\">\r\n    <span class=\"os-label\">Cas d\u2019usage<\/span>\r\n\r\n    <h2>Quand cette approche devient-elle particuli\u00e8rement utile ?<\/h2>\r\n\r\n    <div class=\"os-grid-2\">\r\n      <div class=\"os-check\">\r\n        <div>\r\n          <h3>Contrats<\/h3>\r\n          <p>Recherche par client, fournisseur, projet, statut ou \u00e9ch\u00e9ance.<\/p>\r\n        <\/div>\r\n      <\/div>\r\n\r\n      <div class=\"os-check\">\r\n        <div>\r\n          <h3>Factures<\/h3>\r\n          <p>Association \u00e0 une entreprise, une p\u00e9riode ou une validation.<\/p>\r\n        <\/div>\r\n      <\/div>\r\n\r\n      <div class=\"os-check\">\r\n        <div>\r\n          <h3>Ressources humaines<\/h3>\r\n          <p>Organisation par collaborateur, document et statut.<\/p>\r\n        <\/div>\r\n      <\/div>\r\n\r\n      <div class=\"os-check\">\r\n        <div>\r\n          <h3>Gestion de projet<\/h3>\r\n          <p>Centralisation des documents li\u00e9s \u00e0 chaque projet.<\/p>\r\n        <\/div>\r\n      <\/div>\r\n\r\n      <div class=\"os-check\">\r\n        <div>\r\n          <h3>Qualit\u00e9 et proc\u00e9dures<\/h3>\r\n          <p>Suivi des versions, validations et documents applicables.<\/p>\r\n        <\/div>\r\n      <\/div>\r\n\r\n      <div class=\"os-check\">\r\n        <div>\r\n          <h3>Documentation technique<\/h3>\r\n          <p>Recherche par produit, \u00e9quipement, site ou projet.<\/p>\r\n        <\/div>\r\n      <\/div>\r\n    <\/div>\r\n  <\/div>\r\n<\/section>\r\n\r\n<section class=\"os-section os-soft\">\r\n  <div class=\"os-container os-partner\">\r\n    <div class=\"os-visual\">\r\n      <div>\r\n        <strong>OneSolutions<\/strong>\r\n        <span>Votre partenaire M-Files<\/span>\r\n      <\/div>\r\n    <\/div>\r\n\r\n    <div>\r\n      <span class=\"os-label\">Notre valeur ajout\u00e9e<\/span>\r\n\r\n      <h2>Pourquoi d\u00e9ployer M-Files avec OneSolutions ?<\/h2>\r\n\r\n      <p>\r\n        D\u00e9ployer une solution de gestion documentaire ne consiste pas simplement\r\n        \u00e0 installer un outil. Il faut comprendre la mani\u00e8re dont vos documents\r\n        sont organis\u00e9s, recherch\u00e9s, partag\u00e9s et int\u00e9gr\u00e9s \u00e0 vos processus.\r\n      <\/p>\r\n\r\n      <p>\r\n        OneSolutions vous accompagne de l\u2019analyse de vos besoins jusqu\u2019\u00e0\r\n        l\u2019adoption de M-Files par vos \u00e9quipes.\r\n      <\/p>\r\n\r\n      <ul class=\"os-list\">\r\n        <li>Analyse des usages et des processus existants<\/li>\r\n        <li>Conception d\u2019une structure de m\u00e9tadonn\u00e9es claire<\/li>\r\n        <li>Configuration des workflows et des droits d\u2019acc\u00e8s<\/li>\r\n        <li>Int\u00e9gration avec votre environnement informatique<\/li>\r\n        <li>Formation des \u00e9quipes et accompagnement dans la dur\u00e9e<\/li>\r\n      <\/ul>\r\n    <\/div>\r\n  <\/div>\r\n<\/section>\r\n\r\n<section class=\"os-section\">\r\n  <div class=\"os-container\">\r\n    <span class=\"os-label\">Questions fr\u00e9quentes<\/span>\r\n\r\n    <h2>FAQ sur le classement par contexte avec M-Files<\/h2>\r\n\r\n    <div class=\"os-faq\">\r\n      <details>\r\n        <summary>Qu\u2019est-ce que le classement par contexte ?<\/summary>\r\n        <p>\r\n          Il consiste \u00e0 organiser un document selon les informations qui le\r\n          d\u00e9crivent : client, projet, type, statut ou date.\r\n        <\/p>\r\n      <\/details>\r\n\r\n      <details>\r\n        <summary>Faut-il supprimer toute l\u2019arborescence existante ?<\/summary>\r\n        <p>\r\n          Pas n\u00e9cessairement. La transition peut \u00eatre progressive et adapt\u00e9e\r\n          aux usages de l\u2019entreprise.\r\n        <\/p>\r\n      <\/details>\r\n\r\n      <details>\r\n        <summary>Un document peut-il appara\u00eetre dans plusieurs contextes ?<\/summary>\r\n        <p>\r\n          Oui. Un seul document peut \u00eatre retrouv\u00e9 depuis diff\u00e9rents clients,\r\n          projets ou processus sans \u00eatre dupliqu\u00e9.\r\n        <\/p>\r\n      <\/details>\r\n\r\n      <details>\r\n        <summary>Comment M-Files g\u00e8re-t-il les versions ?<\/summary>\r\n        <p>\r\n          M-Files conserve l\u2019historique des modifications et permet d\u2019acc\u00e9der \u00e0\r\n          la version de r\u00e9f\u00e9rence du document.\r\n        <\/p>\r\n      <\/details>\r\n\r\n      <details>\r\n        <summary>Pourquoi faire appel \u00e0 OneSolutions ?<\/summary>\r\n        <p>\r\n          OneSolutions configure M-Files selon vos besoins, vos processus et\r\n          votre environnement afin de faciliter son adoption par les \u00e9quipes.\r\n        <\/p>\r\n      <\/details>\r\n    <\/div>\r\n  <\/div>\r\n<\/section>\r\n\r\n<section class=\"os-section\" style=\"padding-top:10px\">\r\n  <div class=\"os-container\">\r\n    <div class=\"os-cta\">\r\n      <h2>Vos \u00e9quipes perdent du temps \u00e0 chercher la bonne information ?<\/h2>\r\n\r\n      <p>\r\n        \u00c9changeons sur votre organisation documentaire et d\u00e9couvrons comment\r\n        M-Files peut simplifier l\u2019acc\u00e8s, la validation et le partage de vos\r\n        documents.\r\n      <\/p>\r\n\r\n      <a\r\n        class=\"os-button\"\r\n        href=\"https:\/\/calendly.com\/ttavares-onesolutions\/gestion-de-l-information-data-management\"\r\n        target=\"_blank\"\r\n        rel=\"noopener\">\r\n        \u00c9changer avec notre expert M-Files\r\n      <\/a>\r\n    <\/div>\r\n  <\/div>\r\n<\/section>\r\n\r\n<script type=\"application\/ld+json\">\r\n{\r\n  \"@context\":\"https:\/\/schema.org\",\r\n  \"@type\":\"FAQPage\",\r\n  \"mainEntity\":[\r\n    {\r\n      \"@type\":\"Question\",\r\n      \"name\":\"Qu\u2019est-ce que le classement par contexte ?\",\r\n      \"acceptedAnswer\":{\r\n        \"@type\":\"Answer\",\r\n        \"text\":\"Il consiste \u00e0 organiser un document selon les informations qui le d\u00e9crivent, comme le client, le projet, le type, le statut ou la date.\"\r\n      }\r\n    },\r\n    {\r\n      \"@type\":\"Question\",\r\n      \"name\":\"Un document peut-il appara\u00eetre dans plusieurs contextes ?\",\r\n      \"acceptedAnswer\":{\r\n        \"@type\":\"Answer\",\r\n        \"text\":\"Oui. 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[&hellip;]<\/p>\n","protected":false},"author":17,"featured_media":94502,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_templately_pack_id":"","_templately_imported_at":"","_templately_source":"","_templately_import_session_id":"","site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center 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